City of Belleville Special Events Application

This form is to be completed by individuals, groups or organizations who wish to hold an event on a City of Belleville street or other City property. The Event Organizer shall complete and submit a Special Events Application according to the event planning timelines.

Please ensure you have reviewed the Event Guidelines prior to completing the application. Simply submitting an application does not obligate you to host an event and submission does not guarantee City approval of the event. Payment is not required at the time of submission but will be discussed during meetings with city staff. 

Easy steps to hosting your event:

1. Review the event guidelines
2. Complete a Special Event Application and submit within required timelines (application reviewd by the Special Events Review and Approvals Committee)
3. Meet with City staff (to be arranged by City staff) to review Event Application
4. Submit required documents and obtain required approvals (along with insurance, signed contract and payment)
5. Event Permit  issued once approved and all aspects of the Event Application have been met
6. Host successful event
7. Meet with City staff for a post-event debrief meeting or complete the post-event survey

Notice of Collection

Personal information is being collected under authority of the Municipal Act 2001, c. 25, and will be used for the purposes of managing events in the City of Belleville.  For questions regarding the collection, use or disclosure of this personal information, please contact the City of Belleville Clerk's Office at 613-967-3228. Please review the City's Terms of Use & Privacy Statement for more information. 

Introduction

Thank you for your interest in planning a special event in the City of Belleville. If you intend to use a City park, facility, or street for an event, this Special Event Application is intended to support and guide you through your planning process and help you understand your obligations.

As the Event Organizer, your role will be to follow-up directly with the proper authorities regarding approvals for certain event activities. This will ensure that all necessary approvals will be in place before the actual date(s) of the event. Failure to comply with the conditions outlined in the Special Event General Guidelines may result in denial of the Application or termination of the event.

EVENT PLANNING TIMELINES 

Please note, the City reserves the right to cancel or close an Event in such emergencies where life and property safety are at risk.

Submission of this Special Event Application does not guarantee the event will be approved. If you have any questions please call 613-966-4632 or email csdgeneral@belleville.ca. 

General Event Information

Please note: If you would like to rent a facility to host a private event, please complete a Facility Booking Rental Application. For events over 100 attendees, a special event application must be completed.

Event Organizer Information

Specify Event Particulars

Review the following list of event particulars and specify which are applicable to your event by selecting 'Yes' or 'No' in the appropriate columns. If you are not sure whether an event particular pertains to your event, click 'Yes' and complete the application.