City of Belleville Arts & Culture Grant Application Guidelines
Goal: To provide funding to bolster the local arts and culture sector’s impact on the quality of life of local residents and the economic vitality of the community. The grants will support the realization of the City’s strategic theme of Arts, Culture and Recreation.
Available Funding: Single grants of up to $5,000 maximum between financial assistance and municipal resources. Please
note that municipal resources will be covered prior to financial assistance, based on final contract costs.
A list of estimated City in-kind requests must be provided with the application. Municipal resources eligible for grants include:
- Use of a municipally-owned facility (rental fee waived or reduced)
- Municipal staff support and expertise provided for event (wages waived or reduced)
- Use of municipally-owned equipment or materials (rental fee waived or reduced)
Evaluation Criteria:
Staff will review applications and make recommendations to the committee based on set criteria. This includes the demonstrated need for the specific Arts & Culture grant and overall impact on the community. Not all eligible applications will receive funding. All grant decisions are subject to the approval of Mayor and Council in the form of a resolution of support. Decisions are final.
Funding Intake:
Twice per year; with the application periods and due dates approved by the Grant Committee.
Funding Conditions:
Applicants
Eligible:
- Registered not-for-profit and registered charities.
- The event or service delivery must take place within the City of Belleville.
- Applicants must demonstrate the need for the specific grant request.
- All requests must be made to the Grant Committee using the Arts & Culture Grant Application.
- Applications must demonstrate that the activity for which funds are sought will help to achieve the city’s strategic theme of Arts, Culture and Recreation by:
- Creating hubs for community arts and culture programs, services and engagement
- Supporting artists and cultural organizations create learning, professional development, exhibition, performance opportunities
- Promoting partnerships and collaborations that create new relationships, opportunities and visibility for Indigenous and other diverse artists, arts and culture leaders and professionals
- Improving public spaces and replacing graffiti vandalism with colourful and attractive street art
- Promoting the City’s unique history and heritage
- Fostering innovation, collaboration and excellence across a spectrum of artistic and cultural disciplines and modes of expression
Ineligible:
- Individuals
- Political parties
- For-profit businesses
- Organizations whose primary focus is not within the City of Belleville
- Applicants who have failed to comply with any reporting requirements from previous grants or have failed to demonstrate favourable outcomes from previous grants
- Cannot obtain $5M liability insurance
- Do not have bank account in organization’s name
- Organizations with past due balances owing to the City of Belleville
Use of Funds
Eligible:
- Event expenses: Insurance, talent, equipment rental, marketing, venue rental, supplies, etc.
- One time salary for event or service delivery organizer specific to this event only
- S.O.C.A.N fees
Ineligible:
- Annual salary of event organizers
- Prize money
- Building permit fees
- Security expenses
- Development related waiver of fees
- Electrical hook-ups
- Projects that will be the city’s responsibility or become city assets
Terms and Conditions
- Event must take place on the proposed date. Any changes to the date must be approved by the Grant Committee.
- Application must demonstrate the need for this Arts and Culture offering within the City of Belleville, and the demand for such an event.
- Only applications submitted on time will be considered.
- Applicants must have a bank account in applicant’s name.
- It is recommended that organizers contact the City's Community Services Department and Parks Department prior to submitting their application to discuss what is required for the event, if in-kind services are requested.
- All successful applicants must work with the City's Community Services Department and Parks Department to coordinate City in- kind services and event logistics where required.
- Only one application per organization can be submitted per year, per funding stream. The initiative for each funding stream must be different.
- In executing grants, the municipality may impose specific contractual conditions and/or restrictions as it deems fit.
- No deputation to Council will be received from the applicant regarding requests for funding while application is being considered.
- Applicants should not rely on this funding as a recurring source of support.
- Applicants must also demonstrate a plan for sustainability beyond the grant period.
- A follow-up report must be submitted to the Grant Committee within three (3) months of the event detailing the outcome and how the funds were spent, including measurable, tangible results and outcomes of the grant.
- The City reserves the right to limit the number of applications an organization submits.
- Requests for Arts and Culture Grants will be assessed by the Staff Review Committee and recommendations brought to the Grant Committee.
- Grants made by the municipality are not to be regarded as a commitment by the municipality to continue such grants in the future. Grants will be approved and issued for the current operating period, some pre-approvals for the following year may be granted at the discretion of the Committee and Council. Applicants requiring funding beyond the current period will be required to re-apply on an annual basis.
- Applicants must demonstrate it does not have the resources or ability to raise the resources to undertake the activity for which funds are sought.
- Funds must be spent within one year of grant approval.
Freedom of Information Notice
Information collected through this application is subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will be disclosed in accordance with the Act. This will be included in the publication of a public meeting agendas and reports.
By submitting this application, you acknowledge that all information provided, including organization and contact details will be made publicly available and will not be redacted.
