Community Impact Grant Application

City of Belleville Community Impact Grant Application Guidelines

Goal: To provide funding in a fair and equitable manner to organizations, groups and events that promote the well-being and growth of the community.

Available Funding: Single grants up to $10,000 maximum between financial assistance and/or municipal resources. Please note that municipal resources will be covered prior to financial assistance, based on final contract costs.

A list of estimated City in-kind requests must be provided with the application. Municipal resources eligible for grants include:

• Use of a municipally-owned facility (rental fee waived or reduced)
• Municipal staff support and expertise provided for event (wages waived or reduced)
• Use of municipally-owned equipment or materials (rental fee waived or reduced)

Evaluation Criteria:

Staff will review applications and make recommendations to the committee based on set criteria. This includes the demonstrated need for the specific grant and overall impact on the community. Not all eligible applications will receive funding. All grant decisions are subject to the approval of Mayor and Council in the form of a resolution of support. Council’s decisions are final.

Funding Intake:

Twice per year; with the application period and due dates approved by the Grant Committee

Funding Conditions:

Applicants

Eligible:

• Registered not-for-profit and registered charities.
• The event or service delivery must take place within the City of Belleville.
• Applicants must demonstrate the need for the specific grant request.
• All requests must be made to the Grant Committee using the Community Impact Grant Application.
• Applications must demonstrate that the activity for which funds are sought will help to achieve one of the city's nine strategic themes.

Ineligible:

• Individuals
• Political parties
• For-profit businesses
• School boards
• Organizations whose primary focus is not within the City of Belleville.
• Applicants who have failed to comply with any reporting requirements from previous grants or have failed to demonstrate favourable outcomes from previous grants.
• Cannot obtain $5M liability insurance
• Do not have bank account in organization’s name.
• Organizations with past due balances owing to the City of Belleville.
• Organizations serving as funding sources for others example: service clubs

Use of Funds

Eligible:

• Event expenses, venue rental, supplies, etc.
• One time salary for event or service delivery organizer specific to this event only
• S.O.C.A.N fees
  • One time funding for registration fees to become a not-for-profit or charity (up to $2,500). This amount is included within
    the $10,000 maximum grant request. This is only available to an organization if their mandate involves a Community Impact
    initiative. Applicant can only apply for this through one funding stream. If the applicant is not successful in becoming a
    registered not-for-profit or charitable organization this one-time funding must be paid back to the City.

Ineligible:

• Annual Salary of event organizers
• Security expenses
• Prize money
• Electrical hook-up fees
• Development related waiver of fees
• Building permit fees
• Annual operating costs
• Projects that will be the city’s responsibility or become city assets

Terms and Conditions

• Event must take place on the proposed date. Any changes to the date must be approved by the Grant Committee
• Application must demonstrate the need for this Community Impact offering within the City of Belleville, and the demand for such an event.
• Only applications submitted on time will be considered.
• Applicants must have a bank account in applicant’s name.
• Applicants must be able to get insurance in applicant’s name.
• Applications must be submitted at least 6 months 90 days prior to the proposed event date.
• All successful applicants must consult with the City's Business Continuity and Emergency Management Coordinator to develop an Emergency Management Plan. All event volunteers must be trained in the deployment of that Emergency Management Plan.
• It is recommended that organizers contact the City's Community Services Department and Parks Department prior to submitting their application to discuss what is required for the event.
• Events with attendance greater than 100 must fill out the Special Events form and follow the Special Event Guidelines. 
• All successful applicants must work with the City's Community Services Department and Parks Department to coordinate City in- kind services and event logistics where required.
• Only one application per organization can be submitted per year, per funding stream. The initiative for each funding stream must be different.
• In executing grants, the municipality may impose specific contractual conditions and/or restrictions as it deems fit.
• No deputation to Council will be received from the applicant regarding requests for funding while application is being considered.
• Applicants should not rely on this funding as a recurring source of support.
• Applicants must also demonstrate a plan for sustainability beyond the grant period
• A follow-up report must be submitted to the Staff Review Committee within three (3) months of the event detailing the outcome and how the funds were spent, including measurable, tangible results and outcomes of the grant.
• The City reserves the right to limit the number of applications an organization submits.
• Requests for Community Impact Grants will be assessed by the Staff Review Committee and recommendations brought to the Grant Committee.
• Grants made by the municipality are not to be regarded as a commitment by the municipality to continue such grants in the future. Grants will be approved and issued for the current operating period, some pre-approvals for the following year may be granted at the discretion of the Committee and Council. Applicants requiring funding beyond the current period will be required to re-apply on an annual basis.
• In executing grants, the municipality may impose specific contractual conditions and/or restrictions as it deems it.
• Applicants must demonstrate it does not have the resources or ability to raise the resources to undertake the activity for which funds are sought.
• Funds must be spent within one year of grant approval.

Freedom of Information Notice

Information collected through this application is subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will be disclosed in accordance with the Act. This will be included in the publication of a public meeting agendas and reports.

By submitting this application, you acknowledge that all information provided, including organization and contact details will be made publicly available and will not be redacted.