Bring your business to the shores of the Bay of Quinte in Belleville!

Applications are now open for vendor and food truck spaces at Pop-ups on the Bay in West Zwick’s Park this summer. Apply now for the 2023 season! Scroll to the bottom of the page to complete the application.

Applications Open:  March 15, 2023

Applications Close: March 29, 2023 at 2 p.m.

Pop-ups on the Bay Application

Season 5 of Pop-ups on the Bay will be a destination for Belleville residents and visitors alike. We want your business to thrive! Summer will soon be heating up the shores of the Bay of Quinte where more than 15 food, product and experience vendors will showcase their products, services and unique tastes. Your business could be one of them. New businesses welcome!

Vendor Opportunities

We’re looking for a combination of new and returning vendors. We would like some seasonal and other short-term, pop-up vendors, as well as both seasonal and short-term food trucks. The ideal businesses and services will enhance the park and the waterfront and include equipment rentals and sales, tour providers, activity/event related services, clothing and goods retailers, fitness instructors and local food and craft producers. We are seeking:

• Outfitters
• Vendors - Both Seasonal and Rotating Pop-ups (booked on a one-week rotation) 
• Food Trucks - Both Seasonal and Rotating Pop-ups (booked on a one-week rotation)

Season

The season will kick-off Friday, May 19 and operate until Sunday, Sept. 17.

Operating Schedule

Vendors will be required to have their businesses open during the above-noted days and hours. This is a requirement for those who apply. Vendors who would like to operate extended days and hours outside of this minimum requirement may be permitted to do so upon request and approval. 

Lease Rates

Seasonal Vendors and Food Trucks: 50% of the payment will be due to the City of Belleville upon signing of the lease agreement. The balance is due August 1, 2023.

Rotating Vendors and Food Trucks: Payment in full will be due two weeks prior to lease date.

Special Events (Confirmed)

• May 27 – Spring Family Fun Fest
• June 10 – Pride in the Park
• July 1 – Canada Day at West Zwick's Park
• July 7-9 – Waterfront & Multicultural Festival
• July 14-16 – Waterfront Midway
• July 21 – Rotary Loves Kids
• July 27-30 – Poutine Feast
• August 18-20 – Ribfest
• Sept. 9-10 – Saffron Hub Food Expo
• Sept. 16 – Fall Family Funfest/Rotary Touch-a-Truck Event

West Zwick’s Park is a busy park where a number of City and private events take place during the Pop-Ups season. Pop-Up vendors will be free to operate during all events but should be prepared for these high traffic days. There may be some restrictions to park access for the public during the set-up of events. Vendors may be required to remit additional fees to special event organizations if Pop-up operations conflict with existing event contracts and/or see increased competition from vendors operating as part of that special event i.e. Canada Day, Belleville Waterfront and Multicultural Festival, Ribfest, Poutinefest, Midway, etc.

Location and Facilities

Pop-Ups on the Bay is located in West Zwick’s Park, just west of the Tom Gavey Pavillion on the beautiful shores of the Bay of Quinte in Belleville. This site has easy access to the 3.25 km Zwick’s Trail for walking, cycling and running. An on-site seasonal outfitter provides watersport rentals during the season.

Facilities

Vendors

Nine 100 sq. ft. seasonal units are available with water and hydro services:

• Seven containers contain: man-door, roll-up door and serving window
• One container contains: man door and serving window
• One container contains: double doors

Two rotating, weekly units are available:

• 10x8' spaces with man door and roll-up door (hydro only)

Food Trucks

Four sites are available with water and hydro services.

Alterations: The Vendor is responsible for completing the interior fit-up of the shop, as approved by the City. No physical additions, alterations or renovations shall be started without first having obtained proper consent in writing from the City of Belleville’s representative and any building permits required. Should approval be granted, all approved renovations will be at the vendor’s expense and become the property of the City of Belleville unless otherwise negotiated.

Electrical: Each shop is equipped with a 15 amp receptacle. Food trucks will need a 30 amp twist-lock plug. The City will pay all electrical (hydro) charges applicable to the shop, unless the electrical use of the vendor is unusually high, in which case the City will require the Vendor to pay a premium to the City for such utilities.

Garbage: The Vendor will be responsible for his/her own garbage collection and cleaning within the shop area. The vendor is responsible for disposing of all waste material in the garbage receptacle identified for the exclusive use of Pop-ups on the Bay vendors. Waste receptacles located within the park will be maintained by City staff for the use of customers only.

IT Services: Wi-Fi is provided for the public in the park and portable wireless modems will be used to provide private signals to the vendors to support point of sale (POS) systems.

Liability Insurance: After receiving notification of a successful Pop-Ups Proposal, vendors will be required to show proof of $5 million liability insurance. In addition, all vendors including food vendors/food trucks will be required to have all necessary permits and inspections, including a City of Belleville Permit, 2023 Health, Fire Suppression and Propane Inspections, and TSSA and ESA stickers.

Parking: The site is adjacent to a paved parking area with free parking. Vendors are required to park all vehicles, including employee vehicles in the designated area provided for pop-up vendors (adjacent to soccer field at entrance of park). With the exception of dropping off supplies during off peak times (before 11 a.m. or after 7 p.m.), vehicles cannot be parked or driven outside of the designated parking areas. With the exception of approved food trucks, no vehicles should be driven on grassed areas in the park or on the paved multi-use paths.

Regulations: The Vendor shall comply with the Public Health Act, R.S.O. 1970, Chapter 377, as amended, respecting foodstuffs, and all regulations and conditions within the food premises regulations under the Public Health Act R.S.O., 1990, Chapter 409, Regulation #840. The Vendor will be required to comply with all other municipal, provincial and federal regulations that may be applicable to their business activity.

Storage: The City has provided a limited amount of storage for vendors in a storage container(s) located within Zwick’s Park. This space is to be shared by vendors and shall be used for the storage of supplies or merchandise. No fuel containers or hazardous materials of any kind shall be stored in the storage container(s). If a conflict arises or a vendor breaches these storage requirements, the City retains the right to prohibit storage use.

Wastewater Collection: There are no waste water connections on the property for pop-up vendor use. Vendors are responsible for collecting all waste water produced by the business and disposing of it at the former canteen building located on site as and when directed by City staff. Only minimal amounts of waste water can be disposed of in this manner. All other waste water must be disposed of offsite by the vendor. At no time should waste water be disposed of in the Bay of Quinte or in the park.

Water Services: Limited amounts of potable water are available on site. Vendors may be required to provide their own source of potable water should the City system not be able to provide the required water supply.

Vendor Selection Process

The evaluation of applications will be completed by a committee of staff from the City of Belleville and representatives from partnering tourism organizations. All applications submitted by the deadline (March 29, 2023) will be evaluated and ranked using the following criteria:

All applicants will be notified whether their application has been accepted by April 14, 2023. Successful applicants will be required to sign a lease agreement with The Corporation of the City of Belleville which will be presented to Council for approval on April 24, 2023.

Questions & Clarification

Questions received during this application process will be accepted until March 24^th, 2023.  Responses to these questions will be posted here as they are received.

Pop-up Vendor Application